Flow

Board prep

Board financials tied to the close. Commentary written once. Reviewers approve in parallel. Distribution under control.

WorkTiles holds the structure of your board cycle - the numbers, the commentary, the reviews, the distribution. Financials read from the same close that landed three weeks ago. Commentary written during the close flows through to the pack. Reviewers sign off in parallel.

Book a demo All flows

Today 21 Sept

6 10h

Meetings 1h 2

Tasks 7h 3

Review of internal control processes

23:59

WorkTiles AB

Approval of expenses

23:59

WorkTiles AB

Analysis of budget variances

23:59

TaskBricks AB

To Review 2h 1

Follow-up of risk matrix with risk manager

23:59

WorkTiles AB

Done 0

Tomorrow 22 Sept

5 ~8h

Meetings 0

Tasks ~6h 4

Define development plan for new controller

12:00

WorkTiles AB

Participate in salary review for the finance department

23:59

WorkTiles AB

Review with auditor before Q-report

23:59

WorkTiles AB

Analysis of budget variances

23:59

TaskBricks AB

To Review 2h 1

Plan staffing for the summer period

23:59

WorkTiles AB

Balance account reconciliation 8d

T+1 monthly 23:59

WorkTiles AB

Customer reconciliation

A: Viktor Holmberg

VAT return preparation

5x weekly 23:59

TaskBricks AB

VAT reporting

R: Felix Bergqvist

Payroll run review 1d

Wed weekly 23:59

WorkTiles AB

Payroll

A: Alma Nyström

Intercompany eliminations check

T+1 monthly 23:59

WorkTiles AB

Group reporting

R: Ebba Ström

Cash pool interest allocation

Wed weekly 23:59

TaskBricks AB

Treasury

A: Felix Bergqvist

Reconciliation

Period 2026-03 Company TaskBricks AB Approver Ebba Ström Due date Mar 31, 2026

Total Accounts 67

Approved 14

Reconciled 36

Pending 17

Select	Approved By	Account Code	Account Name	Assigned To	Documented Balance	Current Balance	Risk Level
	Ebba Ström	1220	Equipment, accumulated	Viktor Holmberg	9,284,823.11	9,284,823.11	Low
		1221	Equipment, acquisitions	Alma Nyström	0	14,218.50	Low
		1222	Accumulated depreciation, equipment	Felix Bergqvist	-6,989,954.64	-6,989,954.64	Low
		1229	Equipment - other	Lovisa Norén	0	0.00	Low
	Ebba Ström	1410	Raw materials inventory	Gustav Hedlund	2,142,705.00	2,142,705.00	Low
		1510	Accounts receivable	Petra Lindström	4,387,219.40	4,387,219.40	Low
	Marcus Holm	1630	Tax settlement account	Johan Ekblad	128,402.10	128,402.10	Low
		1910	Cash on hand	Ebba Ström	0	12,540.00	Low
		1930	Operating account, SEB	Moa Sandberg	6,802,118.55	6,802,118.55	Low

Thursday 23 Apr

1:1 with finance manager / controller Weekly TaskBricks AB Alma Nyström
Reconcile vendor accounts 5× weekly TaskBricks AB Felix Bergqvist

Friday 24 Apr

Reconcile customer accounts 5× weekly WorkTiles AB Johan Ekblad

Monday 27 Apr

Approve expenses Weekly TaskBricks AB Ebba Ström

Tuesday 28 Apr

Bank account reconciliation Weekly WorkTiles AB Felix Bergqvist

Wednesday 29 Apr

VAT declaration Monthly · T-2 TaskBricks AB Alma Nyström
Approve Reconciliation Monthly · T-1 TaskBricks AB Ebba Ström
Close Activities Monthly · T-1 TaskBricks AB Felix Bergqvist

Thursday 30 Apr

Certify Monthly Close Monthly · T-0 TaskBricks AB Ebba Ström
Reconcile accrued income & prepaid expenses Monthly · T-0 WorkTiles AB Felix Bergqvist

Workflow The stages of the close - Activities through Certification.

01 Done

Close Activities

100% 18/18

All cleared

02 In progress

Reconciliation

72% 184/256

12 awaiting docs

03 In progress

Variance Analysis

56% 36/64

28 movements left

04 Needs review

Consolidation

40% 2/5

3 groups in progress

05 Not started

Certification

0% 0/6

Awaiting upstream

Entities 5 companies · per-area status

Entity	Activities	Recon	Variance	Cert	Flags
BA BrickTiles AB					-
TW TileWorks AB					⚑ 6
WB WorkBricks AB					⚑ 1
TA TileBricks AB					-
WA WorkTiles AB					⚑ 4

Search files…

Name	Task	Team	Folder	Uploaded by	Date
Trial balance - Mar 2026.xlsx	Generate trial balance	Finance	2026 / Q1 / Mar	Lovisa Norén	Today, 09:14
Handelsbanken - March statement.pdf	Reconcile cash accounts	Finance	2026 / Q1 / Mar	Lovisa Norén	Today, 08:42
1930 Bank reconciliation.xlsx	Reconcile cash accounts	Finance	2026 / Q1 / Mar	Lovisa Norén	Today, 08:48
Intercompany matching - Mar.xlsx	Tie out intercompany	Group	2026 / Q1 / Mar	Gustav Hedlund	Yesterday
Accruals & provisions schedule.xlsx	Post period accruals	Finance	2026 / Q1 / Mar	Petra Lindström	Yesterday
Variance analysis - Q1 vs budget.xlsx	Q1 variance review	Finance	2026 / Q1	Petra Lindström	Mar 31
Consolidation worksheet - Mar.xlsx	Run consolidation	Group	2026 / Q1 / Mar	Gustav Hedlund	Mar 31
PBC list - interim audit.xlsx	Interim audit prep	Finance	Audit / 2025	Ebba Ström	Mar 28
Board pack - March.pdf	Prepare board materials	CFO office	Board / 2026	Ebba Ström	Mar 27
VAT return - Feb 2026.pdf	File VAT return	Finance	2026 / Q1 / Feb	Lovisa Norén	Mar 26

Year-end & audit · FY2025

01 Dec

08 Dec

15 Dec

22 Dec

29 Dec

05 Jan

12 Jan

19 Jan

26 Jan

02 Feb

09 Feb

16 Feb

23 Feb

02 Mar

09 Mar

16 Mar

23 Mar

30 Mar

06 Apr

13 Apr

20 Apr

25-12-15 December books closed

25-12-23 PBC list sent

25-12-15 → 26-01-08 Year-end close phase

25-12-23 → 26-01-18 Interim audit

26-01-08 Year-end books closed

26-01-18 Auditor kick-off

26-01-28 Trial balance locked

26-01-28 → 26-02-19 Consolidation

26-02-09 Hard close confirmed

26-01-18 → 26-03-21 Year-end audit fieldwork

26-02-19 Consolidation sign-off

26-02-19 → 26-04-10 Annual report drafting

26-03-21 Annual report draft

26-03-29 Management letter

26-03-21 → 26-04-14 Board prep

26-04-10 Board approval

26-04-14 AGM

Today

Assistant Outline a workflow - then create it

I need a monthly close workflow for Finance - help me outline it before we build anything.

Here’s a structure teams often start from:

• Week 1 - Flash P&L, bank & sub recs, open-item triage

• Week 2 - Intercompany & eliminations (before consolidation ties out)

• Week 3 - VAT / statutory checkpoint, consolidation review

• Final week - Controller sign-off & lock

We can add dependencies so each phase waits on the right upstream work, plus a recurring cadence. What’s fixed in your timeline?

IC has to finish before consolidation. VAT is fixed mid-month. Sign-off only after consolidation is clean.

Locked in - I’ll sequence: intercompany → consolidation → VAT checkpoint → controller sign-off, with due dates stepped through the month.

Generating the workflow now. You’ll get ghost tasks for each step - review and accept them one by one (or in bulk), then it’s live in WorkTiles.

Message Assistant…

Describe what you need; Assistant helps you structure it and turns the plan into tasks you approve.

Week 14

Wed 2 Apr

Bank reconciliation

Week 15

Wed 9 Apr

Bank reconciliation

Week 16

Wed 16 Apr

Bank reconciliation

Week 17

Wed 23 Apr

Bank reconciliation

Week 18

Wed 30 Apr

Bank reconciliation

Set the cadence once. WorkTiles keeps creating the work - every week, every period, on time.

Month-end close

Monthly

Alma Nyström Apr 1 → Apr 3

Transaction matching

Match transactions between source documents for reconciliation accounts.

Period: 2026-03

Account	Groups	Source	Status	Matched	Unmatched	Last matched
1930 Reconcile: Bank (1930)	1	1 file / 1 file (941 rows)	96%	454	33	-
1960 Reconcile: Cash pool, external (1960)	1	1 file / 1 file (941 rows)	98%	456	22	-
1961 Reconcile: Group account MB (1961)	1	1 file / 1 file (941 rows)	99%	459	8	-

Add ad-hoc match (e.g. POS vs Bank Q1)…

Balance sheet variance analysis

Explain material movements vs the prior period.

Period: Mar 2026

Accounts 67

Material 12

Explained 8 / 12

Needs explanation 4

		Month-on-month			Year-on-year
Account	Name	Mar 2026	Feb 2026	Δ	Mar 2026	Mar 2025	Δ
Assets		232,979,055	221,292,326	+11,686,730	232,979,055	231,035,422	+1,943,633
1220	Equipment, accumulated	9,284,823	9,284,823	0 0.0%	9,284,823	10,958,860	-1,674,037 -15.3%
1221	Equipment, acquisitions	14,218	14,218	0 0.0%	14,218	376,827	-362,608 -96.2%
1229	Accumulated depreciation, equipment	-6,989,955	-6,989,955	0 0.0%	-6,989,955	-7,695,160	+705,206 +9.2%
1230	Depreciation, current period	-155,118	-104,699	-50,419 -48.2%	-155,118	-237,475	+82,357 +34.7%
1510	Accounts receivable	4,387,219	3,902,114	+485,105 +12.4%	4,387,219	3,712,408	+674,811 +18.2%
1930	Operating account, SEB	6,802,119	7,940,326	-1,138,207 -14.3%	6,802,119	5,118,902	+1,683,217 +32.9%

Month-end close - Group consolidation 2026-03

Consolidate WorkTiles AB and TaskBricks AB. Eliminations and adjustments applied automatically.

Code	Account	WorkTiles AB	TaskBricks AB	Subtotal	Elim.	Adj.	Consolidated
1120	Improvements on third-party property	272,000	0	272,000	-	-	272,000
1129	Accumulated depreciation, improvements	-105,998	0	-105,998	-	-	-105,998
1220	Equipment, accumulated	16,725,880	9,284,823	26,010,703	-	-	26,010,703
1410	Inventory	4,182,500	2,142,705	6,325,205	-318,400	-	6,006,805
1510	Accounts receivable	4,387,219	1,840,612	6,227,831	-742,150	-	5,485,681
1630	Tax settlement account	128,402	64,118	192,520	-	+12,400	204,920
1930	Operating account, SEB	6,802,118	2,415,002	9,217,120	-	-	9,217,120
2440	Accounts payable	-3,915,287	-1,408,612	-5,323,899	+742,150	-	-4,581,749
2510	Tax liability, current	-880,420	-330,114	-1,210,534	-	-12,400	-1,222,934

Cash flow analysis

Compared with: 2026-02 Generated: 2026-04-22 19:33

Account	Name	Δ Balance	Cash impact
Cash flow from operating activities
Working capital - receivables
1510	Accounts receivable	-485,105	+485,105
1515	Doubtful receivables	+114,415	-114,415
1560	Accounts receivable, group	-902,383	+902,383
1610	Advances to staff	+15,422	-15,422
1630	Tax settlement account	+128,402	-128,402
Subtotal			+1,129,249
Working capital - other assets
1410	Inventory	+182,500	-182,500
1711	Prepaid rent	+93,330	-93,330
1731	Prepaid insurance premiums	+10,972	-10,972
Subtotal			-286,802
Working capital - payables
2440	Accounts payable	+612,400	+612,400
2510	Tax liability, current	+45,200	+45,200
2920	Accrued holiday pay	+22,800	+22,800
Subtotal			+680,400
Cash flow from operating activities			+1,522,847

Close package

March 2026 · WorkTiles AB

Sealed Apr 3, 14:22

Trial balance

67 accounts · 2 versions

Reconciliations

67 accounts · 52 evidence files

Variance memo

12 explanations

Consolidation

2 entities · 4 eliminations

Cash flow

Indirect method · ties

March 2026 close package

142 documents · 38 MB

Trial balance 2 versions
Reconciliations 67 accounts
Supporting evidence 52 files
Variance memo 12 items
Consolidation worksheet 2 entities
Cash flow statement Ties
Approval & audit trail Every change

Approver Ebba Ström

Hash 9f3a 7b21 cc04 e8d9 b2c1

Tamper-evident · Verified

Financial statement package 2026-06 · Entity scope · SEK

Reconciled · Certified

Financial statement package

2026-06 · Holdings AB · Entity scope · SEK

Financial statements

Revenue

SEK 29.3M

+0.6% vs PY

Gross margin

91.3%

−1.6 pp

EBITDA

SEK 3.5M

−0.6M vs PY

Net result

SEK 2.7M

−0.5M vs PY

Revenue & EBITDA - trailing 12 months Revenue EBITDA

Management commentary

Results for the period are in line with expectations. Revenue held year-on-year and the cash position remains adequate to meet obligations as they fall due.

Income statement

Profit & Loss · Entity · 2026-06 – 2025-06

2026-06 – 2025-06 · SEK

	Jun 2026	Jun 2025 (PY)	Δ vs PY
Net sales	29,324,300	29,145,154	179,146
Other operating revenue	24,358	20,184	4,175
Total revenue	29,348,658	29,165,338	183,320
Cost of goods sold	−2,542,013	−1,892,803	−649,210
Gross margin	26,806,646	27,272,535	−465,890
Other external costs	−3,879,283	−4,697,583	818,300
Personnel costs	−19,443,067	−18,496,502	−946,564
Total operating expenses	−23,322,349	−23,194,085	−128,264
EBITDA	3,484,296	4,078,450	−594,154
Depreciation and amortization	−94,709	−100,086	5,377
EBIT	3,389,587	3,978,365	−588,777
Result before tax	3,372,667	3,967,338	−594,672
Tax	−661,851	−775,842	113,991
Net income	2,710,816	3,191,496	−480,681

Balance sheet

Balance Sheet · Entity · 2026-06 – 2026-05

2026-06 – 2026-05 · SEK

	Jun 2026	May 2026	Δ vs PP
Tangible assets	3,722,538	3,247,115	475,423
Financial assets	77,944,521	77,944,521	0
Total fixed assets	81,667,058	81,191,636	475,423
Inventory	34,108,900	32,294,805	1,814,095
Accounts receivable	41,772,629	36,765,919	5,006,710
Other receivables	68,745,430	64,093,924	4,651,505
Prepaid expenses and accrued income	14,500,678	15,885,080	−1,384,402
Cash and bank	8,194	7,407,324	−7,399,131
Total current assets	159,135,831	156,447,053	2,688,777
Total assets	240,802,889	237,638,689	3,164,200
Total equity	−75,021,672	−75,021,672	0
Provisions	6,500,000	6,500,000	0
Long-term liabilities	3,395,774	0	3,395,774
Accounts payable	8,749,399	14,650,242	−5,900,843
Other current liabilities	97,696,195	99,395,622	−1,699,427
Total equity and liabilities	−225,908,546	−225,455,162	−453,384

Statement of cash flows

Cash Flow · Entity · 2026-06 – 2025-06

2026-06 – 2025-06 · SEK · indirect method

	Jun 2026	Jun 2025 (PY)	Δ vs PY
Depreciation and amortization	94,709	100,086	−5,377
Change in inventory	1,814,095	−7,473,083	9,287,178
Change in accounts receivable	5,006,710	11,490,263	−6,483,554
Change in accounts payable	−5,900,843	−1,292,392	−4,608,451
Cash flow from operating activities	−7,050,810	−6,618,761	−432,049
Cash flow from investing activities	−570,132	0	−570,132
Cash flow from financing activities	−3,395,774	0	−3,395,774
Net change in cash	−11,016,715	−6,618,761	−4,397,955
Opening cash and bank	7,407,324	−3,134,382	10,541,707
Closing cash and bank	8,194	−8,074,757	8,082,951

Changes in equity

Movements in equity during the period - result for the period, distributions to and contributions from owners, and other movements. Equity at the reporting date is SEK −75.0M (prior period shown for comparison).

Notes to the financial statements

1. Basis of preparation

The financial statements have been prepared on a going-concern basis and on the historical-cost convention, applying the accounting policies consistently with the prior period.

2. Significant accounting estimates

Preparation of the financial statements requires management to make estimates and judgements that affect the reported amounts of assets, liabilities, income and expenses.

5. Subsequent events

Management has evaluated events occurring after the reporting date up to the date these statements were authorised for issue. No events require adjustment to the reported figures.

The board prep workflow - sections, reviewers, signoffs, all on the same numbers as the close.

The work

How this flow runs in WorkTiles

01
The board cycle is a workflow

Quarterly or monthly, the board pack has a cadence - drafts, reviews, finalization, distribution. Model it as a workflow with the right owners and the right deadlines.
02
Numbers come from the close

Board financials read from the same trial balance, the same reconciliations, the same consolidation that drove the close. No reconstruction, no separate version, no "which numbers are these?".
03
Commentary lives next to the data

Variance commentary, KPI explanations, segment notes - written during the close, attached to the line they explain. The board pack pulls them through automatically.
04
Reviewers approve, sections lock

CFO reviews the financial section, GC reviews legal updates, COO reviews operational metrics. Each reviewer signs off on their section. Sections lock as they're approved.
05
Distribution with controlled access

Board members get scoped access to the right materials - with watermarking, expiry, and audit logging. No PDFs over email, no version drift, no leaks.

Why WorkTiles

What's different about running it here

Numbers tied to the close

Board financials read from the signed-off close. No risk of reporting a number to the board that doesn't match what landed in the audit pack three weeks later.

Commentary written once

Variance explanations and KPI commentary live in WorkTiles from the close. They don't get rewritten for the board pack - they get pulled through.

Sectional review, parallel signoff

Reviewers work on their sections in parallel. The CFO doesn't wait for the COO. The board pack assembles as sections are approved.

Controlled distribution, full audit log

Board members access materials in WorkTiles, not over email. Who saw what, when, and from where - all logged. Materially better governance than "I hope that PDF didn't forward to anyone".

Run finance with less friction.
And more control.

Book a 30-minute demo. We'll show you the close, the recurring work, and how onboarding actually goes.

Book a demo How onboarding works